Many of the classrooms managed by Classroom Services are equipped with a variety of microphones and other AV equipment. To access these microphones, customers must first sign out a set of podium keys in person from our office using the Equipment Checkout Form. After the form is submitted, the customer will receive an email stating their key number, the date it was reserved, and a reminder of our podium key policies.
When a podium key is returned to the office, it should be signed back in using the same form mentioned above. After the form is submitted, the customer will receive one final email confirming that their key has been returned.
Podium key reservations last for one quarter; a reservation made in the middle of a quarter will only last until the end of the quarter it is made in. Three weeks before the start of every quarter, a general reminder should be sent out to all current reservation holders reminding them to either return or renew their reservation before the start of the next quarter. If a customer requests a renewal, the 'Date Out' column on the Equipment Spreadsheet in Sharepoint should be updated with the date that the renewal request was made.
Reservations cannot be renewed between Spring and Summer quarter. All podium keys must be physically returned to the office so that they can be accounted for.
Each set of keys consists of of two keys, C415A & CH751, and a plastic key fob labelled with the number designated to that set. The C415A key opens all of the podiums located in the Health Sciences Building, South Campus Center, and the Foege building. The CH751 key opens only the podiums in the Health Sciences Education Building.